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OCR Scanners/Readers & Data Capture Solutions

Overview

OCR scanners enable you to get the information from any documents into your computer system automatically – just place your documents in a scanner and sit back and enjoy the benefits of automatic data capture!
When invoices or a forms are scanned using OCR Scanners, they are made into pictures, which the software can process. It is from these picture that the OCR scanners software can capture, interpret, verify and transfer information, from any source to any system. The OCR Scanners software reads machine print, checkboxes, handwriting, barcodes – pretty much anything.

Whether you use stationary or a handheld OCR scanners (like digital pens or barcode scanners), you will be able to process documents in a shorter amount of time, using less resources. When using OCR Scanners OCR allows you to get a fully automatic information flow, improving accuracy and efficiency in processing documents while preventing unnecessary losses.

OCR scanners enable enormous savings in time and money, and since the manual interference is minimal, human errors can be avoided and you will attain increased data quality.

Our OCR Scanner & Software Solutions allow you to:

  • Improve business efficiency with the world's No.1 choice for invoice automation.
  • Automate invoice matching and workflow inside SAP®.
  • Automate invoice matching and workflow inside Oracle E-Business Suite.
  • Automate invoice matching and workflow for other ERP systems.
  • Automate information extraction from forms, orders, timesheets, claims etc.
  • Let the computers sort and classify all your incoming mail.
  • Send and receive documents electronically.

 

Invoice automation into any ERP system

We have extensive experience of integrations with most ERP systems on the market. These include SAP, Oracle E-Business Suite, Microsoft Dynamics, and many others.

By integrating our Data Capture Soolution for Invoices with your ERP system, you can automatically verify information about vendors, orders, goods received, etc.

How it works

The software automatically captures, interprets and understands information from incoming invoices. Once data has been captured, it is automatically matched against purchase orders in your ERP system.

You can also add an electronic workflow and approve your invoices online. By automating your Accounts Payable processes, you will save time and money, and gain better control.
The Invoices business solution integrated with your ERP system:

  • Improved control of cash flow and invoices
  • Increased control of delivered and invoiced goods
  • Improved security
  • Reduced manual work
  • Shorter total processing time
  • Decreased total cost for supplier handling
  • Early notification of errors

Automating information extraction from forms

Surveys, order forms, tax sheets, customer satisfaction forms, etc., can take a lot of time to process manually.

Our Data capture Solution for Forms automatically extracts information from your forms and transfers the information into any system.

The software captures and processes all types of forms in any format:

  • Paper forms
  • Fax forms
  • Internet forms
  • Email
  • XML files
  • Digital images - TIFF, JPG, PNG, BMP, etc.
  • Digital pen media

The software reads and processes machine-printed and handwritten text, barcodes, check boxes, circles, tables, matrixes — pretty much everything.

Our Data Capture Solution for Forms:

  • Much faster than manual keying of information.
  • Fewer resources needed for forms processing.
  • Errors are reduced to a minimum.

Invoice automation in Oracle E-Business Suite

Transfer your invoices straight into Oracle E-Business Suite.

Our Data Capture Solutuon for Invoices is integrated 100% with Oracle E-Business Suite. This means that you can automatically verify information about vendors, orders, goods received, etc., against Oracle.

At the ultimate level of automation, the invoice is automatically matched against the purchase order. It is ready for payment the next time you run your normal payment procedure.

How it works

The software automatically captures, interprets, and understands information from incoming invoices. Once data has been captured, it is automatically matched against purchase orders in Oracle E-Business Suite.

The software can also forward invoices electronically for coding and approval. Throughout the process, it is always possible to see the image of the invoice.

Everything handled inside Oracle

Our Oracle solution is based on standard Oracle E-Business Suite components controlled by the Oracle workflow. This means that all data is kept within Oracle E-Business Suite.

Solid Oracle expertise

We have Oracle experts with lots of practical experience. These experts will be at your disposal during the implementation.

The Invoices business solution for Oracle E-business Suite:

  • Improved control of cash flow and invoices
  • Increased control of delivered and invoiced goods
  • Improved security
  • Reduced manual work
  • Shorter total processing time
  • Decreased total cost for supplier handling
  • Early notification of errors
  • All financial information in ONE database - Oracle
  • 100% integration with Oracle E-Business Suite
  • NO typing/entering of invoice data needed
  • Uses existing E-Business Suite rules and functions
  •  Always possible to see the image of the invoice
  • Full history of all processes – fulfills all auditor requirements
  • Survives upgrades of Oracle E-Business Suite

Let the computers sort and classify all your incoming mail.

With our Data Capture Solution for Mailrooms, you have one portal for all incoming documents - no matter if they arrive on paper or in electronic form.

The software automatically sorts your incoming documents and classifies them according to case.

This enables you to simply put all your incoming mail in a scanner (without any separator sheets) and let the computer sort the documents. If your documents arrive in electronic form, they are also easily incorporated into the flow.

By digitizing your documents, you can easily search and retrieve all your incoming mail.
What will this do for your business?

Efficiency increases when each and every document is distributed correctly. Fast access to status reports and audit trails gives you better control over your information flow.

In addition, a smooth integration with back-end systems such as customer management applications, databases, and archives really boosts the performance of your IT systems.
The final result? Savings you can bank on.

Our Data Capture solution for Mailrooms:

  • Automated classification and sorting - less need for document preparation
  • One portal for all incoming documents: paper and electronic
  • Electronic distribution to authorized staff and control of information flows.

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