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EDMS Groupware Server


The EDMS Groupware solution provides a secure messaging and collaboration platform that allows users to integrate their emails, shared documents, events calendars, tasks, schedules, faxes, bulletins and other services in a centralized solution that cuts across the whole organization and employs access control and data encryption for optimum security.

The EDMS Groupware solution simplifies the process of information exchange without necessarily routing information through the internet, thus guaranteeing information security. It also provides integration with leading email clients software such as Microsoft Outlook and Mozilla Thunderbird and support for leading information exchange protocols such as SMTP, POP3, IMAP and LDAP along with integrated anti-virus & advanced anti-spam protection. The EDMS Groupware solution is web-based and can be configured to be accessed via the Internet for employees that are away from the organization network on official assignments. Documents could be searched easily and the versions tracked without the attendant problem of inconsistent document versions as is the case in situations where email attachment is the most common means of information exchange.

Key Features

  • Integrated Web Client
  • Outlook & Thunderbird Connectors
  • Active Directory Sync
  • SMTP / POP3 / IMAP Server
  • FTP and WebDAV Access
  • Advanced SMTP Protection
  • Integrated Anti-spam & Antivirus
  • S/MIME Support
  • Administration from Web
  • Shared Calendars & Contacts
  • vCard & iCal Support
  • LDAP and LDAPS Server
  • Full-text Search & E-mail Archiving
  • SQL Data Storage
  • Automatic Backups
  • Fax Services


Solution Features Overview

  • Web-based Messaging and Collaboration
    The included web client integrates e-mail, public folders, contacts, tasks, shared calendar, and online document sharing into a rich browser-based interface. Access all groupware functionality from anywhere using a standard web browser.
  • Outlook and Thunderbird Connector
    Native compatibility with Microsoft Outlook, Mozilla Thunderbird, and all other standards-based SMTP/POP/IMAP clients provide diverse desktop compatibility that give end-users and administrators the freedom of choice.
  • Easy Archiving and Backup
    Achieve e-mail archiving compliance and make audits and legal discovery simple. All incoming and outgoing messages are saved to a read-only archive that cannot be modified. Automatic backups provide unattended full database backups.
  • Integrated Anti-virus Protection
    Anti-virus protection by leading international antivirus provider automatically scans all e-mail and attachments for viruses and malware. An annual subscription is included to provide up-to-date protection.
  • Advanced Anti-spam Features
    A multi-layered approach to fighting spam is required. The SMTP server includes the following advanced protection measures: Directory Harvest Attack protection, Bayesian filtering, e-mail per hour quotas, reverse DNS verification, and DNSBL.
  • Web Document Storage with WebDAV
    Create, share, and publish documents online. Access the document storage from a browser, FTP client, or WebDAV folder.
  • High Performance SQL storage with Full-text
    The included proprietary SQL Server provides high performance data storage and the full-text search engine can quickly find any e-mail, contact, calendar or document object.

Solution Benefits

  • Access Anywhere
    The EDMS Groupware solution incorporates a secure document server that provides fast and convenient access to documents from anywhere. Revolutionize the way you publish, share and distribute documents online. Allow employees to work remotely from home or in the field, with the same document access they have in the office. Access the EDMS Groupware Server using a standard web browser from your local area network or from anywhere on the Internet. Stop sending confidential documents through Internet e-mail. Use the EDMS Groupware to secure your communication and overcome user mailbox limits.
  • Fast Full-Text Search
    Save valuable time by using the fast and accurate full-text search within the EDMS Groupware solution. All supported documents are automatically indexed for quick retrieval. Document contents are searched along with all file properties (Title, Author, Subject, Keywords and Comments). Advanced full text search is available though the web browser.
  • Document Management
    Organize your documents into three default folders or create your own folder structure. User folders are only accessible by the authorized user, protected documents are used for exchanging documents with EDMS Groupware user groups (e.g. employees, partners, etc.) and Public documents are available to any anonymous web site visitor. Be in complete control of who can access your documents!
  • Easy Administration
    Use your web browser for quick and easy EDMS Groupware administration. The administrator has access to create users, manage groups, set file/folder permissions and configure global EDMS Groupware options, all from a simple, easy-to-access interface. With the flexible rights structure you can delegate administration responsibilities to multiple employees without compromising security. Publish forms, templates or documents on your web site without webmaster intervention!
  • Security and Encryption
    To ensure your privacy, all communication within the EDMS Groupware solution is encrypted. Three encryption methods, including industry standard 128–bit DES encryption, provide flexibility between performance and security to all stored documents. Any access to the EDMS Groupware is authorized through a personal login and password.
  • Thumbnail and Preview
    Thumbnails view provides a graphical presentation of image files to simplify navigation. The preview reveals the content of most common document types without the need to open the document in the application used to create them.
  • SQL Database Storage
    EDMS Groupware utilizes a powerful and robust SQL database management system. When working with hundreds of documents, database storage can significantly boost the performance of common file functions (e.g. search, move and delete). The SQL server is included, so no additional integration or cost is required!

Groupware Features Listing

  • Groupware Web Client
    The included web client integrates e-mail, contacts, tasks, calendar, and document sharing into a rich browser-based interface. Access all groupware functionality from anywhere using a standard web browser.
  • Administration from Web
    Monitor and maintain all server functions from any web browser.
  • Outlook Connector
    The Outlook Connector provides real-time two-way synchronization of mail, contacts, tasks, and calendar events between Outlook and the Groupware server. Supports Outlook 2002, 2003 and 2007.
  • Thunderbird Connector
    The Mozilla Thunderbird Connector add-on extension easily integrates all groupware functionality directly into the Thunderbird client.
  • Calendar and Reminders
    Manage your private calendar or share your calendar information with others. When an event or appointment is due, a pop-up will remind you in the web client. Therefore, no important event is ever missed, even when connected from a remote location.
  • iCalendar (iCal) Support
    iCalendar provides a standard way to exchange calendar data. It allows users to send meeting requests and tasks to other users through e-mail. Recipients of the iCalendar e-mail can respond to the sender easily or propose another meeting time.
  • Public, Private, and Shared Contacts
    Public contacts are accessible by anyone in the organization, private contacts are managed by the user, and shared contacts can be controlled with user & group permissions.
  • vCard Support
    vCard provides a standard way to exchange personal contact information. Use the vCard format to easily import contact information from other systems into the Groupware server.
  • Active Directory Synchronization
    Synchronize users from Active Directory to provide easy integration with your existing directory services.
  • LDAP and LDAPS Server
    Provide directory services to your network with the included LDAPv3 server. The server also supports LDAP over SSL (secure LDAP).
  • SMTP and POP3 Server
    The included SMTP and POP3 mail server can be used as an SMTP relay mail server (MTA) for another e-mail system. SSL (Socket Secure Layer) support provides secure, encrypted transmission between the e-mail client and server.
  • IMAP Server
    The IMAP4 server provides users with the ability to see exactly what is on the Groupware server from any IMAP client. Since e-mail is not downloaded and deleted from the server, users can work from home or the office and not have to deal with duplicate messages.
  • FTP and WebDAV Access
    Easily create, share, and publish documents online. Access the document storage from a standard web browser, FTP client, or WebDAV web folder.
  • E-mail Archiving
    All incoming and outgoing messages are saved to a read-only archive that cannot be modified. Attachments can be archived or not, depending on the mail archive settings.
  • Full-text Search
    The full-text search engine can quickly find any e-mail (and attachment), contact, calendar or document object. Additional search options include searching by owner, date and file size.
  • Advanced SMTP Protection
    The SMTP server includes the following advanced protection measures: Directory Harvest Attack protection, Bayesian filtering, e-mail per hour quotas, reverse DNS verification, and DNSBL.
  • Bayesian Anti-spam
    Bayesian spam filtering it a popular method to distinguish illegitimate spam e-mail from legitimate e-mail. The Bayesian anti-spam engine is integrated into the e-mail server and can be trained directly from the web client using the "Junk" and "Not Junk" buttons.
  • SQL Data Storage
    The included proprietary SQL Server provides high performance data storage, relational capabilities, and full-text search components that are necessary for a complete messaging solution of today.
  • Anti-virus
    Integrated antivirus software provides frequent virus definition updates, normally released every few hours. This makes it effective at protecting against new and emerging online threats.
  • Automatic Backups
    Automatic backups provide unattended backups of the database (mail, calendar, contacts, documents), server settings, full-text index, and Bayesian filter.
  • S/MIME Support
    EDMS Groupware supports the standard for public key encryption and signing of e-mail encapsulated in MIME. Key management is provided using an ActiveX plug-in to a web browser.
  • Fax Services
    Fax services can be provided through any standard TAPI fax modem. Give network users the ability to send and receive faxes with this easy-to-use fax server. All incoming faxes are delivered to user mailboxes (by Fax ID) or printed directly to a printer.

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